Data breaches can be extremely damaging to any organization. The potential loss of data can be both frustrating and devastating, and may cost a lot to resolve.
While some data breaches may be due to negligence, malware, or weak passwords – a surprising number are actually due to insider threats. In other words, employees may be the ones editing, copying, and sharing important data either accidentally or for malicious reasons.
As you can imagine, insider threats are difficult due to the fact that employees need a certain level of access to data. However the one way that you can prevent data breaches from insiders is by using employee monitoring tools.
Spot Any Suspicious Activity
Employee monitoring tools are designed to track the activity of employees. Typically they are used to track attendance and working hours, but the fact of the matter is that they can do much more than that due to the features they have.
In the case of Controlio, its features will enable you to track what apps are being used, what websites are visited, as well as what files are accessed. It can even capture keystrokes or screenshots so you can see exactly what your employees are up to.
Some of the types of suspicious activity that you may want to keep track of using employee monitoring software includes:
- Employees accessing files that are outside their purview and unnecessary to complete their work. It may be an indication that they are looking to copy or share those files, in which case you may want to restrict their access or take other measures.
- Employees transferring files using various apps, email, or by copying them to a storage device. Assuming there is no reason for them to transfer the files in the first place, such activity is definitely highly suspicious.
- Employees visiting suspicious websites that may facilitate data breaches. Such websites may include any platforms that allow file transfers, or that contain tools to get around security measures.
Make no mistake it is completely legal for you to monitor employees in this fashion, but there are some facts you should keep in mind. For example, you should restrict such monitoring to company-owned devices and during work hours.
Track Down Potential Issues
Aside from spotting suspicious activity, employee monitoring software can also track down potential security issues. Because you’ll be able to track the activity of employees, you’ll be able to use that data to identify any holes in your security protocols.
For example, if you notice that employees can freely access confidential data – you can act to restrict it beforehand and only allow privileged employees access to it. Similarly if you find that employees are visiting suspicious websites you can use a filter to block them within Controlio itself.
Make no mistake there are other tools in employee monitoring software that you can use to track down potential issues. The live view in Controlio is one of them, as you’ll be able to watch user desktops live and can then record a video or capture screenshots if necessary.
All in all, employee monitoring will give you a better understanding of what your employees are up to and help you to figure out whether or not you need to be concerned.
Now that you know how employee monitoring can help prevent data breaches, why not give it a go? If you want you can use Controlio and strive it free for 30 days, then pay in cryptocurrency once you’re sure that it is the right option.
Make no mistake, when it comes to data breaches it is always better to be safe rather than sorry. The cost of data breaches as well as the loss of reputation is definitely not something that you want your organization to bear. By using employee monitoring alongside other security protocols, you should be able to minimize the risk significantly.